Administrative Project Assistant

Spherion Staffing is looking for an experienced Administrative Project Assistant in Bismarck, ND. The Administrative Project Assistant supports Project Managers in all financial and administrative activities, ensuring that all projects run on time and on budget. In this role, you will orchestrate and manage contracts, billings, records, and legal documentation between the project owner, office, subcontractors, site supervisors, financial institutions and professional services.

We are looking for a go getter to stay up to date on deadlines while being a consistent team player and organizer.

Pay $20-28/hour DOE

Responsibilities:

-Plan, administer, and track purchase orders, subcontracts, project billings and change orders

-Oversee project document accessibility through a cloud-based management solution, so all project team members can collaborate efficiently

-Set up and close out internal project records, with special consideration for deadlines

-Lead month end close out process and reporting, and participate in monthly project financial review meetings

-Expedite and organize project administrative activities to ensure proper cash flow and budget adherence, and keep the project on schedule

-Facilitate project workflow (orchestrate how activities and tasks transfer between team members and stages and ensure this is smooth and trouble-free)

Requirements:

-3 years of professional experience required

-Previous experience working in the construction industry a plus

-Proficiency in Microsoft Office is required

-Basic accounting principles required

-Must have or be willing to obtain a Notary Public

-Strong written and verbal communication and customer service skills desired